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Recruiting & StaffingTechnology Recruiting$4M Revenue

Tech Recruiting Firm Books 73 CTO Meetings to Fill Sales Pipeline

A technology recruiting firm needed to dramatically increase client meetings after losing their top business developer. AI agents helped them maintain momentum and exceed targets.

* Company identity anonymized to protect client confidentiality. Results verified.

73
Client Meetings
$890K
Pipeline Created
24%
Reply Rate
18
New Clients Signed

The Challenge

This technology recruiting firm had built their business development around one star performer who was generating 15-20 client meetings per month. When that person left, they faced an immediate crisis.

Hiring and training a replacement would take 6+ months. Meanwhile, their pipeline was drying up. They needed a way to maintain client meeting volume immediately.

  • Lost top business developer—15-20 meetings/month gone overnight
  • 6+ month timeline to hire and ramp a replacement
  • Recruiting is relationship-driven—hard to scale without bodies
  • CTOs and engineering leaders are bombarded by recruiters

The Solution

They deployed 10 AI agents targeting technology leaders at companies likely to be hiring:

CTOs at Funded Startups
Series A-C, recently raised
VP Engineering
Companies posting multiple roles
Engineering Directors
Teams doubling in size
Hiring Managers
Specific hard-to-fill roles

Messaging focused on specific hiring pain points: hard-to-fill roles, competitive market, time-to-fill metrics, and quality of candidates. Each message referenced the company's specific open roles and tech stack.

The Results

Within 90 days, they had more client meetings than their departed business developer had ever generated:

Client meetings booked73 with hiring managers
Pipeline created$890K in potential fees
New clients signed18 new retainer/contingent clients
Placements made (90 days)7 placements, $165K in fees
Reply rate24% (vs. 12% industry avg)

"We went from panic to exceeding our quarterly targets. The AI booked more meetings in 90 days than our best BD person did in 6 months. We're never going back to depending on individual performers."

MD
Managing Director
Technology Recruiting Firm [Anonymized]

Quick Facts

IndustryTech Recruiting
Company Size$4M Revenue
Agents Deployed10
Timeframe90 days
Target PersonasCTOs, VPs Eng, Directors

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